Homeowner FAQ

Visit the Documents page for the Declaration, Bylaws, amendments and historical records. Open a PDF to read or save it. Read its status label before relying on it.

The Declaration sets out property restrictions and Association responsibilities. The Bylaws explain how meetings, director elections, officers and other Association procedures work. Read applicable amendments with both.

They preserve the document history. A rescinded document is kept for reference, rather than presented as a current requirement. The Documents page links the available recordings and status information.

Open the PDF and use its search tool, or press Ctrl+F on Windows or Command+F on Mac. Scanned pages may not contain searchable text. Website search does not search inside every PDF.

Send the Association a written request identifying the records and date range you need. Keep a copy. This independent website may not hold every Association record.

Review the Documents and confirm the ACC’s submission process before work begins. Fences, additions and outdoor structures are examples of projects that may need review.

The ACC submission form requires sign-in. Confirm with the Association that this is its accepted submission channel; the website itself does not grant approval.

Include your name, property address, contact details and a short project description. Add the location, dimensions, materials, photos or drawings, and expected schedule. Ask the ACC whether it needs anything else.

Include your property address, project name and original submission date when following up. Keep your plans, replies and any written decision together. Send material changes to the ACC before carrying them out.

Yes. In addition to generally applicable covenants, specified townhouse properties have provisions about party walls, shared areas, easements and maintenance approvals. These townhouse-specific provisions do not automatically apply to every detached home.

Read more: Article XV scope · Maintenance provisions · Later townhouse provisions

Not automatically. Article XV has a defined townhouse scope. Detached homes still follow the architectural-review and maintenance requirements that apply to their property. Check the specific provision and project.

A requirement must have a basis in the governing documents and apply to the property involved. Ask which Association is acting and which provision authorizes the requirement. Townhouse-specific authority is not automatically subdivision-wide.

Read more: Townhouse Association provisions

Check the Association’s current meeting notice and meeting page for available information. Ask the Association for the current proxy form and submission instructions. This FAQ does not publish a verified upcoming meeting date or proxy form.

The Bylaws allow written proxies filed with the Secretary. The Meeting Guide explains how to prepare.

Read more: Notice and proxies

The Bylaws provide for three directors with one-year terms and an annual election process. Their text distinguishes the developer-control period. Any claimed exception or later change should be supported by the governing documents.

Read more: Board terms · Missouri election statute

1. Send the required meeting notice; the Bylaws call for mailed notice at least 15 days in advance.
2. Check eligible votes, written proxies and quorum.
3. Accept nominations, including nominations from the floor.
4. Use secret written ballots. Cumulative voting is not allowed.
5. Count the ballots, announce the results and record them in the minutes.

See Open questions we’re checking for the election-threshold wording that needs clarification.

Read more: Meeting procedures · Nominations and ballots

The Bylaws do not provide a “no new candidates” exception. Willing incumbents can stand again, and floor nominations are allowed. If nobody is willing to stand or no successor is elected, record what happened and arrange the next steps.

Read more: Election procedure

No. The Bylaws provide for continued service until a successor is elected and qualified. Continuing in office is different from being reelected; it does not replace the election process.

Read more: Board terms · Missouri holdover provision

A quorum is the voting power needed to conduct business. The Bylaws generally require one-fifth of the votes, represented in person or by proxy, unless another governing provision applies. Count votes, not just people.

For example, 100 eligible votes would require 20 represented votes under that rule. This is an example, not the Association’s current total. Without quorum, the Bylaws provide for adjournment.

Read more: Quorum

Missouri’s nonprofit statute provides meeting-related inspection rights for members, including written-demand procedures. The list identifies eligible members, addresses and vote allocations. It must also be available at the meeting; it is not a public website directory.

Read more: Voting-list inspection requirements

Homeowners elect directors; the Board elects officers. The Bylaws call for annual officer selection at the first Board meeting following the annual member meeting. President and Vice President must be directors.

The Secretary and Treasurer positions may be combined. Other combinations are restricted by Article VIII §7.

Read more: Officer positions · Officer selection and terms

Director and officer positions are separate. Resigning as President does not necessarily mean leaving the Board. The remaining directors fill a director vacancy for the predecessor’s remaining term; the Board fills an officer vacancy for the remainder of that officer’s term.

Read more: Director vacancies · Officer vacancies

Yes. Amendment 7 of the instrument commonly called the 1998 amendment describes a separate townhouse board elected by townhouse owners. Keep that election distinct from the broader Property Owners Association election.

Read more: Townhouse board provision

Contact the Association with your interests or a short description of the topic. For volunteering, include your availability. For an agenda suggestion, include the background and what discussion or decision you are requesting.

Use the Association’s latest assessment notice or ask its Treasurer for the amount, due date and payment instructions. If your approved portal account displays a balance, compare it with the official notice and report discrepancies. This independent website does not replace the Association’s official accounting records.

Update your website account and separately notify the Association using its designated contact method. Include your property address. Updating this website does not automatically update the Association’s records.

For dues, formal notices, ACC decisions or Association records, use the Association contacts in its current correspondence. The Officers & Public Filings page provides available leadership references.

For website help, email contact@charlestonplacejc.com or use Contact.

No. CharlestonPlaceJC.com is independently maintained by homeowners. It will remain independent until a formal handover to the Association is completed. Website information does not replace official notices or decisions.

Request access using your name, email and Charleston Place property address. The website administrator reviews registrations before access is enabled. Once approved, open the Homeowner Portal.

Try opening the PDF in a new tab or downloading it. If it still fails, contact the website administrator with the page address and document name. Please do not send passwords.

Yes—send the page address and your suggestion through Contact. Include a supporting document or dated notice when available.